Sherwood Forest Immunization and Vaccination Policies

1. Summer Camp Immunization Policy – campers and staff

The safety and health of our campers and staff are priorities for Sherwood Forest. Each year, the American Academy of Pediatrics publishes a “Recommended Childhood and Adolescent Immunization Schedule.” Pediatricians across North America consider this the standard of care. In addition, the Centers for Disease Control (CDC) has established vaccine standards for both children and adults. The routine vaccination of all campers and staff is an important public health matter especially in the confined environment of a residential summer camp with round-the-clock communal living where illnesses spread much more easily.

All those who are attending Sherwood Forest Camp, including campers, program participants, and staff, are required to have age appropriate vaccines as outlined by the Missouri Department of Public Health & Senior Services (Missouri Statute 167.181).  These immunizations are also required for students to attend school in Missouri.

All campers, program participants, and staff must present documentation of up-to-date immunization status, including month, day, and year of each immunization before arriving at Sherwood Forest.

Required immunizations should be administered according to the current Advisory Committee on Immunization Practices Schedule, including all spacing, (

To attend, campers and program participants “in progress” must have an Immunization In Progress form (Imm.P.14) on file. In progress means that a child has begun the vaccine series and has an appointment for the next dose. (i.e., vaccine series was started but the child is not yet eligible to receive the next dose in the series.)

Religious (Imm.P.11A) and Medical (Imm.P.12) exemptions are allowed and will be evaluated on a case by case basis. The appropriate exemption card and approval for accommodation must be on file prior to arriving at Sherwood Forest.

2. COVID-19 Vaccination Policy – Staff and Counselors-in-Training

With safety at top of mind, and with careful consideration of applicable guidance and best practices, Sherwood Forest has made the decision to require documentation of COVID-19 vaccination status for all staff and counselors-in-training.

All staff and counselors-in-training, except those who have received an accommodation related to a disability or a sincerely held religious belief, must be fully vaccinated against COVID-19 at least two weeks prior to arriving at Sherwood Forest Camp.  As a reminder, a person is considered fully vaccinated 2 weeks after their second dose in a 2-dose series, or 2 weeks after receiving a single dose vaccine.

Documentation can include the COVID-19 vaccination card showing each dose and the date thereof, a clinic record showing the date and dose received that day, or a doctor’s note from the clinic where the vaccination was administered.

3. COVID-19 Vaccination Policy – Meetings and Events

With safety at top of mind, and with careful consideration of applicable guidance and best practices, Sherwood Forest will require documentation of vaccination status for any in-door, in-person event hosted by Sherwood Forest.  This may include, but is not limited to, Board Meetings, Social Events, Fundraising Events, and/or Visits to Camp.

All individuals ages 18 and older will be required to show proof of full COVID-19 vaccination OR a negative COVID-19 PCR or rapid test performed within the past three (3) days to attend events sponsored by Sherwood Forest. Certain events may require additional health and safety guidelines per the requirements of the venue and or city/county mandates.

Upon entry to an event a photo ID, one of the following will be required:

  • An official, government-issued vaccination card listing the guest’s name and date the last dose was administered.
  • A photo or digital version of an official government-issued vaccination card listing the guest’s name and dates the last dose was administered.
  • Documentation from a lab showing a negative COVID-19 PCR or rapid test performed within the past three (3) days.

4. Immunization Policy for Groups Renting Sherwood Forest Facilities:

Sherwood Forest highly recommends that any groups renting our facility ensure that their program participants are appropriately immunized for, at minimum, for the following diseases: tetanus, mumps, measles, rubella, polio, pertussis (whooping cough), and diphtheria.